THE ORGANIZATION
The Yerba Buena Community Benefit District is a nonprofit organization that works to advance the quality of life for residents and visitors in the Yerba Buena neighborhood of San Francisco by fostering a safer and more secure community, enhancing environmental quality and beauty, and reinforcing the vitality of the economic base. For the last 10 years, the YBCBD has provided cleaning and safety services comprised of our YBCBD Clean Team and Community Guides, and a San Francisco Police Officer on a bike seven days a week, 365 days a year. We engaged the community to develop, and are currently implementing, the award-winning Yerba Buena Street Life Plan to enhance the streetscape and public realm of this vibrant, cultural neighborhood. The YBCBD also brings the neighborhood to life through events and communication efforts that aim to define and brand the neighborhood – making it an ideal place to live, work, study, and visit.
OUR CULTURE
The YBCBD is staffed by a small but mighty team of four, working collaboratively with contractors, consultants and the City to accomplish the work of the organization. The staff is supported by a very active and highly engaged board of directors. Being curious, multidisciplinary, and team-oriented are keys to success in the organization. The company thrives through our high-performing, participatory, and fun-loving work environment.
POSITION DESCRIPTION
This full-time exempt position reports directly to the Executive Director. The Administrative Manager provides support on a diverse array of tasks and projects. The primary work emphases are to provide executive administrative support, general office management, customer service, basic bookkeeping support, and assistance for the Board of Director and Committee meetings. Due to the nature of the YBCBD’s work and office culture, the Administrative Manager will be expected to assist with other projects throughout the organization as needed. While work hours are typically 9:00am to 5:00pm Monday through Friday, some evening and weekend is required.
PRIMARY RESPONSIBILITIES
The primary responsibilities of the Administrative Manager are outlined below.
Executive Support: The Administrative Manager is responsible for supporting the board of directors and all board and advisory committees along with the Executive Director, the Director of Neighborhood Partnerships, and the Director of Branding, Activation, and Marketing. S/he assists with posting all meeting agendas, taking and drafting minutes of all meetings,; compiling packets; communicating with board and committee members; assisting with the implementation of policies and procedures; posting documents to the websites and updating the websites as needed; and performing other duties as assigned.
Database Management: The Administrative Manager is responsible for maintaining all organizational databases, including an assessment database of all properties in the District.
The Yerba Buena Community Benefit District is an Equal Opportunity Employer.
Office Management: The Administrative Manager is responsible for managing the office including the proper
storing of public, financial, and governance documents. S/he ensures smooth operations by maintaining
necessary office supplies and other related materials as well as maintaining the office equipment, i.e. copiers,
printers, servers, cloud service, computers, etc.
Customer Service: The Administrative Manager is the first point of contact for the public. S/he answers the
phone and responds to general emails. Additionally, the Administrative Manager serves as a resource to the
community, may attend neighborhood and public meetings, and may make presentations on behalf of the
organization.
Bookkeeping Support: The Administrative Manager performs bookkeeping duties such as posting invoices and
payments into bill.com, preparing check requests for review and approval; working with the financial
consultant; and reviewing/printing financial reports for board and committee meetings.
REQUIREMENTS/QUALIFICATIONS
Candidates considering applying for this position should have the following qualifications:
Bachelor’s degree or a minimum of two years work experience, preferably in the nonprofit sector.
Experience in office management and/or executive support.
Experience creating, leading, and managing events.
Ability to manage a variety of tasks including procurement, administration, website and database
management, event coordination, and general office maintenance.
Advanced skills in the Microsoft Office Suite required (Word, Excel, Outlook, and Power Point).
Excellent interpersonal skills with the ability to communicate effectively with the public, board
members, and staff.
Bookkeeping experience and knowledge of QuickBooks.
Excellent organizational skills and the ability to juggle multiple tasks and priorities.
Experience and knowledge of FileMaker Pro, MailChimp, WordPress, Adobe Creative Suite 6
(specifically InDesign and Photoshop), and Facebook, Twitter, and Instagram,
COMPENSATION
Competitive salary and benefits are offered, dependent upon on experience and qualifications.
TO APPLY
Those interested should submit a cover letter in the body of the email and attach a résumé to
cmaupin@ybcbd.org. Electronic résumés only; include “Administrative Manager – [Your Name]” in the subject
header. In the cover letter, please indicate how you learned about this position. We will not review hard
copies or faxes of résumés. No calls, please. The position will remain open until filled.